1. Introduction
Panagiotis Plomaritis, operating under the trading name Plomaritis Yacht Surveys & Technical Consultancy (hereinafter “we”, “us” or “our”), is committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website at https://plomaritis.com (the “Website”), contact us by phone or email, or engage us for our professional services, including yacht surveys, coating inspections, and technical consultancy.
Please read this Privacy Policy carefully. If you have any questions, please contact us using the details in Section 13.
2. Identity & Contact Details of the Data Controller
The data controller responsible for your personal data is:
Name: Panagiotis Plomaritis
Trading As: Plomaritis Yacht Surveys & Technical Consultancy
Address: 18 Eratous Street, 151 24 Marousi, Athens, Greece
Phone: +30 210 6199326
Email: panagiotis@plomaritis.com
Website: https://plomaritis.com
3. What Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Data You Provide Directly
- Full name
- Email address
- Phone number
- Postal address
- Details of your vessel (name, type, flag, IMO/registration number)
- The nature of the service requested (e.g. yacht survey, coating inspection, technical consultancy)
- Any other information you choose to share in correspondence with us
3.2 Data Collected Automatically
When you visit our Website, our third-party service providers, or we may automatically collect:
- IP address and approximate geographic location
- Browser type and version
- Operating system
- Pages visited and time spent on each page
- Referring URL and exit pages
- Date and time of visit
3.3 Cookies & Tracking Technologies
Our Website may use cookies and similar technologies. Please refer to our Cookie Policy (available on the Website) for full details. You may manage your cookie preferences through your browser settings at any time.
4. Purposes & Legal Basis for Processing
We process your personal data only where we have a valid legal basis to do so under Article 6 of the GDPR. The following table sets out our processing activities:
4.1 Responding to Enquiries & Providing Services
Purpose: To respond to your enquiries, quote for services, and deliver yacht surveys, coating inspections, and technical consultancy.
Legal basis: Performance of a contract or pre-contractual steps (Art. 6(1)(b) GDPR).
4.2 Contractual & Professional Obligations
Purpose: To issue quotations, invoices, and survey reports; to communicate with you during service delivery; and to fulfil our professional and contractual obligations.
Legal basis: Performance of a contract (Art. 6(1)(b) GDPR).
4.3 Legal & Regulatory Compliance
Purpose: To comply with applicable laws, including tax obligations, accounting requirements, and professional regulatory requirements applicable to naval architects and surveyors in Greece and the EU.
Legal basis: Compliance with a legal obligation (Art. 6(1)(c) GDPR).
4.4 Legitimate Business Interests
Purpose: To improve our Website and services, prevent fraud, ensure network and information security, and defend or exercise legal claims.
Legal basis: Legitimate interests pursued by us (Art. 6(1)(f) GDPR). We have assessed that these interests are not overridden by your rights and freedoms.
4.5 Marketing Communications
Purpose: To send you information about our services, industry news, or other communications that may be of interest to you.
Legal basis: Your consent (Art. 6(1)(a) GDPR), or our legitimate interests where permitted under applicable e-privacy rules (e.g. for existing clients).
You may withdraw your consent or opt out at any time by contacting us at panagiotis@plomaritis.com.
5. Disclosure of Personal Data
We do not sell, rent, or trade your personal data. We may share it only in the following limited circumstances:
5.1 Service Providers
We may share data with carefully selected third-party service providers who assist us in operating our Website and delivering our services (e.g. web hosting providers, email service providers, accounting software). These providers act as data processors and are contractually bound to process your data only on our instructions, in compliance with GDPR.
5.2 Professional Counterparties
In the course of providing a survey or inspection, we may share relevant vessel information with shipyards, flag states, classification societies, insurance underwriters, or legal representatives, where required to complete the engagement.
5.3 Legal Requirements
We may disclose your data if required to do so by law, court order, or in response to a request by a competent governmental or regulatory authority.
5.4 Business Transfer
In the event of a sale, merger, or transfer of our business or assets, personal data may be transferred to the relevant third party as part of that transaction, subject to equivalent data protection safeguards.
6. International Transfers of Personal Data
We are based in Greece and primarily process your data within the European Economic Area (EEA). Where we engage service providers located outside the EEA, we ensure that appropriate safeguards are in place, such as:
- European Commission adequacy decisions
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Other legally recognised transfer mechanisms under Chapter V of the GDPR
You may request information about any such transfer mechanisms by contacting us.
7. Data Retention
We retain your personal data only for as long as is necessary for the purposes for which it was collected, or as required by law. Specifically:
- Client records and survey reports are retained for a minimum of 10 years from the date of the relevant engagement, in accordance with applicable professional and statutory requirements.
- Financial and accounting records are retained for 5 years in compliance with Greek tax law.
- Enquiries that do not proceed to a contract are retained for up to 2 years.
- Website analytics data is retained in pseudonymised form for up to 26 months.
Once data is no longer required, it is securely deleted or anonymised.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures include:
- Secure, password-protected email accounts and systems
- Encryption of sensitive data in transit (HTTPS/TLS)
- Access controls limited to authorised personnel
- Regular review of our data security practices
However, please note that no method of transmission over the internet or electronic storage is 100% secure. In the event of a personal data breach that poses a risk to your rights and freedoms, we will notify the HDPA within 72 hours and, where required, inform you without undue delay.
9. Third-Party Websites & Links
Our Website may contain links to third-party websites. This Privacy Policy does not apply to those websites. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the privacy practices or content of third-party websites.
10. Contact Us
If you have any questions, concerns, or requests in relation to this Privacy Policy or the way we process your personal data, please contact us:
Panagiotis Plomaritis
18 Eratous Street, 151 24 Marousi, Athens, Greece
Email: panagiotis@plomaritis.com
Phone: +30 210 6199326
Website: https://plomaritis.com
11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we do, we will revise the Effective Date at the top of this document. We encourage you to review this policy periodically.
Where changes are material, we will take reasonable steps to notify you (e.g. by posting a prominent notice on our Website or, if we hold your contact details, by email).
© 2026 Panagiotis Plomaritis – Plomaritis Yacht Surveys & Technical Consultancy. All rights reserved.